Privacy Notice

Your personal information and what we do with it.   

1. Why do you collect my information?

Gloji Brighton & Hove is provided by Thrive Tribe and commissioned by Brighton and Hove City Council (BHCC). We collect and process your information so that you and your dependents can access our Adult Weight Management and Children and Families programmes. The aim of our programmes is to empower lifestyle changes, through losing body weight and education on healthy living.    

2. Who do you get my data from?

We get your information from your self-registration directly onto our website. We also receive referrals from BHCC. 

3. How does data protection law allow you to use my data?

We collect the following personal data from you for participation onto our programme; Name, NHS Number, Email Address, DOB, Home Address, Postcode, GP, Health Data (including Disabilities), Employment, Birth Sex, Gender, Height and Weight.  

We also collect the following Special Category Data; Race, Ethnic Origin, Religion, Health and Sexual Orientation. For our Children and Families programme we will collect some of the aforementioned data for Children, in addition to parent and guardians contact information.  

If you have referred yourself or your dependent into Gloji Brighton we use your data on the basis that you have initially given us consent to do so, and from there that we are providing you with a healthcare service, which by itself gives us a basis for using your data. 

If you have been referred by BHCC we work on the understanding that BHCC have discussed the initial referral with you and your agreement with it being made, and once it is received by us similarly, that we are providing you with a healthcare service.   

We will ask for your consent before marketing or communicating to you regarding our programmes or similar initiatives.   

4. Do you share my information with anyone?  

To enable Gloji Brighton & Hove to deliver our progrmmes, we may share your personal data with internal or external third parties including BHCC, MAN v FAT, Slimming World and Leisure Centres. This will always be in accordance with Gloji’s terms and conditions and Data Sharing Agreements with these parties.   

We do not allow any third-party service provider to use your personal data for their own purposes and only permit them to process your personal data for the specified purposes as provided with our instructions.      

Our programme contains links to and from the websites of our partner networks, advertisers and affiliates. Such websites operate their own privacy notices which are in no way associated with Gloji Brighton & Hove. We will not share your personal data with any third-party website you choose to visit because of using Gloji Brighton & Hove. We advise that you check any third-party privacy policy before you submit any personal data as these will vary from this privacy notice.  

We may share your data with trusted partners in order to provide you with relevant advertising, offers or services. This includes but is not limited to Local Authorities, limited companies, and health organisations.  

5. Does any of my information get sent outside of the UK?

YES. If you are using Gloji Gym as part of participating in our programmes, we utilise platforms which store your personal information in the United States. For Memberstack’s Privacy Policy please visit https://docs.memberstack.com/hc/en-us/articles/11419812024347-Privacy-Policy. For Mailchimp’s Privacy Policy please visit https://www.intuit.com/privacy/statement/. 

6. How long do you keep my information?

We record, manage and retain your information for the length of our contract with BHCC. Our contract is until 31 August 2026 at which point the contract and this privacy notice will be reviewed. 

7. What about my rights under Data Protection law, how can I activate them?

Under Data Protection law you have the right to:    

• Be informed how your data is used (which is what this leaflet is doing).   
• Access to your information.  
• Rectification of errors.  
• Erasure (in certain circumstances).  
• Restriction of processing (in certain circumstances)  
• Objection to processing.  
• Data Portability.  
• Understand whether profiling or automated decision-making is being used (see Section 9). 

If you would like to request or discuss any of these please contact us using the details at the end of this leaflet.   

8. Do you use any automated decision-making or profiling on my information?

NO  

9. What do I do if I am concerned about how you are using my information?

In the first instance we would be grateful for the opportunity to respond to your concerns ourselves and hopefully sort out any issues for you. To help with this, please write to our Data Protection Officer oliver.langford@thrivetribe.org.uk 

If you are not satisfied with the outcome of our support, you may take your complaint to the Information Commissioner’s Office, which regulates Data Protection. Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. It can be contacted by telephone on 0303 123 1113 or by email on icocasework@ico.org.uk.